Psychologists often say, “People act out what is in their head.” Others claim, “a person lives up to, or down to, their own expectations and/or that of others”. How does this relate to the Scholarship/Leadership Program? Its expectations! The Beta Theta Pi chapter at Kansas University retains top GPA honors nearly every year. It is reasonable to assume their scholarship/leadership achievements are a culture of expecting excellence within their chapter and beyond the college years!
The overriding purpose of this Gamma-Omicron’s Scholarship/Leadership Program, simply stated, is to develop a culture of expecting excellence within our Chapter and reward/ recognize achievements, financially! A Brother’s achievements in this program will condition them for a career of expecting performance excellence and commensurate rewards!
The culture of excellence principles evident in this scholarship/leadership program is to encourage, recognize and financially reward individual Brothers for their respective excellence achievements. Both the Chapter and individual Brother’s achievements must meet the challenge of expected excellence as outlined below for each semester:
It is the intention of the Gamma-Omicron Chapter to establish and maintain a permanent Endowment sufficient in size to provide a material amount each year to incentivize the Chapter to maintain a culture of expecting excellence. Awards could then be made from Endowment’s earnings. As an example, a payout of $50,000 annually (only from earnings) would be 5% of $1 million or 2.5% of $2 million, and so forth. A material amount and one that necessitates a well defined program with rigid administration guidelines for effective and objective administrative to ensure excellence expectations in perpetuity.
The reason the two entities may decide to work in tandem is that not all fund donors benefit from (nor prefer) the income tax deductibility. The House Corporation has fewer IRS compliance requirements. Hereinafter, the endowing fund is mentioned singularly, but may include either or both the Foundation and the House Corporation funds, or only the Foundation, depending upon the decision of the respective Boards. The Boards will decide annually the funds to be made available for the school year.
The award computation will utilize a formula involving all qualifying brothers. The award is based off of GPA with a “multiplier” to recognize the achievement of GPA’s higher than average is increasingly more difficult. A Leadership Factor is also used to give recognition to various leadership responsibilities that take time and may distract from study time. As an example, the GM has a Leadership Factor of 1.0, which would be equivalent to one grade point. The “Factor” is defined in the attached Leadership Factor Schedule. A qualifying Brother may have more than one Factor responsibility. The Factor amount cannot be exceeded, but may be reduced due to poor performance of the Brother. The Executive Committee, voting 5/5 by the 5 Executive Committee members, will judge a Brother’s performance.
When voting on each other, the relevant member leaves the room and the vote is 4/4.
A program Model Spreadsheet will be used to calculate the awards. (The Model Spreadsheet attached is an actual computation for the Chapter for the 2008 spring semester, applying all the criteria described herein as if the program had been in place for that semester with an award pool of $25,000.) An award to any individual resulting in a payout of less than $50 would not be paid.
An example of the award calculation is also shown on the Leadership Factor schedule.
The Active Chapter Officers, in a timely manner at the conclusion of each semester, are to provide the necessary information for presentation to the Boards, with oversight by the AA (or a designated alumnus). Attached thereto will be competent substantiating evidence from the University of said academic achievements including the University GPA Averages, Chapter GPA Averages and the GPA and credit hours of each qualifying Brother living in the chapter house.
The program goals are to be reviewed with the chapter members at the beginning of each semester with acknowledgement by the Grand Master of the active chapter’s understanding and their commitment to them. The Board’s decisions will be final and the approved payouts made in a timely manner.